1. Introduction

This Privacy Policy explains how Madison Publications Ltd ("we", "us", or "our") collects, uses, and protects your personal data when you interact with, sponsor, or attend the Checkout Conference 2026.

As the owner and operator of the event, Madison Publications Ltd acts as the Data Controller. Checkout Ireland Ltd acts as a Data Processor, handling data strictly on our behalf to facilitate the event.

2. What Information We Collect

We may collect the following types of personal data during the registration or enquiry process:

• Identity Data: First name, last name, and job title.
• Contact Data: Email address, phone number, and company name/address.
• Financial Data: Payment details (processed securely via our payment gateways; we do not store full credit card details).
• Requirements Data: Dietary restrictions or accessibility requirements you choose to share with us.
• Media: Photographs, video, and audio recordings captured at the event.

3. How We Use Your Data

We use your personal data for the following purposes:

• Event Administration: To process your registration, manage ticketing, and provide customer support.
• Communication: To send you important updates, schedules, and logistical information regarding the conference.
• Health & Safety: To accommodate your dietary or accessibility needs (shared only with the venue or catering staff as necessary).
• Marketing: To send you information about future events, conferences, or publications run by Madison Publications Ltd. You may opt out of these communications at any time.
• Promotional Media: To use event photography and videography for post-event reporting, social media, and future marketing campaigns.

4. Who We Share Your Data With

We do not sell your personal data to third parties. We may share your data with:

• Checkout Ireland Ltd: Our trusted service provider, acting strictly on our instructions to help organise and run the event.
• Event Partners: Such as the venue or caterers, solely for fulfilling dietary, safety, or accessibility requirements.
• Legal Authorities: If required by law to protect our rights, safety, or the safety of others.

5. Data Security & Retention

We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse.

We will only retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, including any legal, accounting, or reporting requirements.

6. Your GDPR Rights

Under applicable data protection laws, you have the right to:

• Access the personal data we hold about you.
• Request correction of any inaccurate or incomplete data.
• Request erasure of your data (subject to legal retention requirements).
• Object to or restrict the processing of your data, particularly for direct marketing.
• Withdraw consent at any time where we are relying on consent to process your data.

7. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact us at:

Email: info@esmmagazine.com
Address: Madison Publications Ltd, 3 Adelaide Street, Dun Laoghaire, Co. Dublin, Ireland.